Page Green - Privacy Policy

1. Collection and use of personal data
 
a. Purpose of processing and legal basis 

The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.

In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are:

- Your consent
- Where we have a legitimate interest
​- To comply with a legal obligation that we have
- To fulfill a contractual obligation that we have with you

 
b. Legitimate interest 

This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:
- Managing our database and keeping work-seeker records up to date;
- Providing work-finding services to you and our clients;
- Contacting you to seek your consent where we need it;
- Giving you information about similar products or services that you have used
from us recently;
 
c. Statutory/contractual requirement

The Company has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances safeguarding requirements.)  Our clients may also require this personal data, and/or we may need your data to enter into a contract with you. If you do not give us personal data we need to collect we may not be able to continue to provide work-finding services to you.
 
d. Recipient/s of data 

The Company will process your personal data and/or sensitive personal data with the following recipients:
- Clients with the construction, property, infrastructure sectors in the UK and overseas (whom we may introduce or supply you to)
- Former employers whom we may seek references from
- Payroll service providers who manage payroll on our behalf or other payment intermediaries whom we may introduce you to
- Other recruitment agencies in the supply chain
- CV processing organisations
- Third parties who carry out audits to ensure we run our business correctly. These can include RISQS for work in the rail sector.

All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies on data protection. We do not allow our third party service providers to use your personal information for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
 
2. Information to be provided when data collected not from the data subject

a. Categories of data: 
The Company has collected the following personal data on you:

- Name, address, mobile no., email
- National insurance no.
- Nationality (through right to work check)

Sensitive personal data:
- Health information including whether you have a disability
- Criminal conviction

b. Source of data: 
- From industry jobs boards, LinkedIn
- A former employer
- A referee whose details you previously provided to us
- Software providers who we use to support our services including
- Cookies listed in section 7
 
3. Data retention

The Company will retain your personal data only for as long as is necessary to fulfill the purposes we have collected it for, including for the purpose of satisfying any legal, accounting or reporting requirements. To determine the appropriate retention period for personal data we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.  

In particular, different laws require us to keep different data for different periods of time. Electronic records will be deleted as appropriate and the Company has facilities for the secure disposal of documentation relating to
candidates and clients.

In line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, and other contractual or legislative requirements the Company will store candidate data (both personal and sensitive personal data) for:

- At least 1 (one) year after creation where specific action has been taken to provide work finding services under our contract with you; and
- At least 1 (one) year after the date on which services are provided to a client with whom your data has been shared as a result of providing work-finding services under our contract with you.

We may, however, need to hold both your personal and, where appropriate, “special categories” of sensitive personal data for longer, in some cases significantly longer.  This may be because we are required to do so under contractual obligations with our clients. As a result of legislative or regulatory requirements, which may require us to retain your personal data for up to seven years. 

Retention of the information is necessary because of the risk of a negligence or breach of contract claim and which may require us to retain your information until any such claim has either been resolved or has become time-barred and can no longer be pursued.

Where such records could be relevant to a claim for personal injury the Company will retain data for a minimum of 21 (twenty-one) years from the expiry of our client contract.

Where the Company has obtained your consent to process your personal and/or sensitive personal data, you have the right to withdraw it.  Details of how you can do this are given further below at section 8.

We will regularly keep any consent given under review in line with our retention policy (details of which are included at Appendix A to this document). Where the Company considers it appropriate or necessary it will contact you to seek your continued consent to use your personal data. Where consent is not granted the Company will cease to process your personal and/or sensitive personal data unless a contractual or legislative obligation remains requiring us to do so.
 
4. Your rights

Please be aware that you have the following data protection rights:
- The right to be informed about the personal data the Company processes on you;
- The right of access to the personal data the Company processes on you;
- The right to rectification of your personal data;
- The right to erasure of your personal data in certain circumstances;
- The right to restrict processing of your personal data;
- The right to data portability in certain circumstances;
- The right to object to the processing of your personal data that was based on a public or legitimate interest;
- The right not to be subjected to automated decision-making and profiling; and
- The right to withdraw consent at any time.
 
Where you have consented to the Company processing your personal data/and sensitive personal data you have the right to withdraw that consent at any time by contacting The Information Manager on 01442 877 554 or
recruitment@pagegreen.co.uk .

Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis.

There may be circumstances where the Company will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons. If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.
  
5. Cookies 
 
We may obtain data about you from cookies.  These are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies also enable us to deliver more personalised content.
 
6. Log Files

We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use.  IP addresses are not linked to personally identifiable information.
 
7. Links to external websites

The Company’s website may contains links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites.  When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information.  This privacy
statement applies solely to information collected by the Company’s website. 
 
8. Sale of business

If the Company’s business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business.
 
9. Data Security

The Company takes every precaution to protect our users’ information. Only employees who need the information to perform a specific job (for example, consultants, our accounts clerk or a marketing assistant) are granted access to your nformation.

The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/ the Internet.

If you share a device with others we recommend that you do not select the “remember my details” function when that option is offered.

If you have any questions about the security at our website, you can email Information Manager on recruitment@pagegreen.co.uk
 
10. Changes to this privacy statement

We will update this privacy statement from time to time.  We will post any changes on the statement with revision dates.  If we make any material changes, we will notify you.
 
11. Complaints or queries 

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Information Manager on recruitment@pagegreen.co.uk